Running a business today comes with plenty of responsibilities — and when it comes to managing payroll, workers’ compensation insurance, and keeping up with employment law compliance, it can feel overwhelming. That’s why more business owners are partnering with Professional Employer Organizations (PEOs) to help them take control of these essential but time-consuming areas.
In this article, we’ll explain what a PEO is, how they handle payroll and workers’ compensation, why they make life easier when it comes to audits, how they simplify certified payroll reporting, and give you 10 valuable reasons to consider joining a PEO. Finally, we’ll introduce you to BGES Group — a trusted advisor helping businesses like yours access the best PEO and insurance solutions.
What Is a Professional Employer Organization (PEO)?
A Professional Employer Organization (PEO) is a company that partners with businesses to provide a full range of human resources services through a co-employment relationship. This means while you continue to manage your employees and business operations, the PEO takes over key administrative functions such as payroll, tax filings, employee benefits administration, HR support, and workers’ compensation coverage.
In this setup, the PEO becomes the employer of record for tax and insurance purposes, while you retain control over hiring, job duties, and daily management of your workforce. It’s a relationship designed to relieve business owners of administrative headaches while giving them access to resources typically reserved for larger companies.
How PEOs Handle Payroll and Workers’ Compensation
Payroll Services
One of the core services a PEO provides is payroll processing and administration. Here’s how it works:
- You submit employee hours, salaries, commissions, and bonuses to the PEO.
- The PEO processes payroll, calculates withholdings, and handles tax deductions for federal, state, and local taxes.
- They issue paychecks or direct deposits to employees.
- The PEO takes care of quarterly and year-end tax filings, W-2s, and garnishments.
- Many PEOs also handle time-off tracking, PTO accruals, and benefits deductions automatically through their payroll system.
Certified payroll reporting is another area where PEOs shine. For contractors working on government-funded projects, certified payroll is required to track and report employee wages, job classifications, and benefits on public works projects. PEOs manage certified payroll with ease, generating and submitting the necessary reports in the correct format and on schedule — a huge time-saver for contractors.
Workers’ Compensation Management
PEOs also offer workers’ compensation insurance through their master policy, covering your employees under their plan. Here’s what the PEO handles for you:
- Securing and maintaining workers’ comp coverage
- Reporting and managing workplace injury claims
- Coordinating medical care and return-to-work plans
- Providing workplace safety resources and risk management support
- Handling premium audits on your behalf
Because PEOs pool thousands of employees under one policy, they can negotiate lower rates and better coverage options than small businesses typically find on their own.
How PEOs Make Life Easier When It Comes to Audits
Ask any business owner what one of their least favorite tasks is, and you’ll hear about insurance audits. Audits, especially for workers’ compensation, require extensive payroll records, certificates of insurance, and job classification reports. If your paperwork isn’t perfect, you could end up with penalties or unexpected premium bills.
Here’s where a PEO makes a massive difference:
Since the PEO runs your payroll and maintains all payroll-related records — including gross wages, job classifications, overtime, and tax withholdings — they already have everything auditors need. There’s very little you need to provide because the PEO tracks payroll, benefits, and workers’ comp details in real-time.
When audit season rolls around:
- The PEO prepares the audit paperwork
- Provides wage and payroll summaries
- Submits required tax forms
- Participates directly in the audit
As a result, your audit becomes a non-event. No scrambling for records, no hours of lost productivity, no nasty surprises.
10 Key Benefits of Joining a PEO
1️⃣ Simplified, Accurate Payroll Processing
PEOs process payroll for you — calculating wages, handling taxes, and issuing paychecks or direct deposits on time.
2️⃣ Certified Payroll Reporting Made Easy
For government contractors, certified payroll is mandatory. PEOs generate and submit these reports accurately and on schedule, keeping your projects compliant and running smoothly.
3️⃣ Competitive Workers’ Compensation Rates
By bundling your coverage under their master policy, PEOs often deliver better workers’ comp rates than small businesses can find independently.
4️⃣ Stress-Free Audits
Since PEOs already handle your payroll and insurance, they manage the audit process for you — with little to no work on your end.
5️⃣ HR and Compliance Support
Employment laws are constantly changing. PEOs keep you compliant with federal, state, and local regulations and provide expert HR support.
6️⃣ High-Quality Employee Benefits
Through the PEO, your employees gain access to health insurance, dental, vision, life insurance, and retirement plans typically available only to large corporations.
7️⃣ Workers’ Compensation Claims Management
PEOs handle injury claims, coordinate medical care, and oversee return-to-work programs, reducing your administrative burden and limiting claim costs.
8️⃣ No Large Upfront Premium Deposits
Workers’ comp premiums through a PEO are typically paid on a pay-as-you-go basis with each payroll, improving your cash flow and avoiding big deposits.
9️⃣ Risk Management Resources
PEOs provide safety training programs, OSHA compliance tools, and on-site safety assessments to help reduce workplace accidents and claims.
🔟 Focus on Running Your Business
With payroll, benefits, workers’ comp, and HR compliance off your plate, you can dedicate more time to growing your business and serving your customers.
Why Work with BGES Group?
At BGES Group, we specialize in helping contractors, construction firms, and businesses of all kinds find the right PEO programs and insurance solutions to protect their operations and improve cash flow.
If your business struggles with:
- High workers’ comp rates
- Time-consuming payroll and certified payroll reporting
- Complicated audits
- Employment law compliance issues
- Lack of competitive employee benefits
We can help.
We work with several of the industry’s top PEO providers and can connect you with a program tailored to your business’s size, industry, and needs. And if a PEO isn’t the right fit, we offer outstanding standalone workers’ comp programs and business insurance options, too.
Contact BGES Group Today!
Take the stress out of payroll, workers’ compensation, certified payroll, and insurance audits. Reach out today for a free, no-obligation evaluation.
📞 Call Gary Wallach at (914) 806-5853
📧 Email: bgesgroup@gmail.com
🌐 Visit: www.bgesgroup.com
Let BGES Group help you find the right PEO program — saving you time, money, and headaches while protecting your business and your employees.